Who we are

This website is operated by PRT Conferences and our website address is: https://prtconferences.com.

This privacy policy explains the personal information we collect about you when you use this website and how we use it.

What personal data we collect and why

Contact and booking forms

We may ask you to provide your personal, delegate and dietary information when filling out our contact and booking forms. We may process this data to communicate with you, provide our services, ensure our website and services are secure, operate our website and maintain database backups. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.


This website uses cookies (small text files placed on your computer) to collect standard internet log and visitor behaviour information. When you use this website and agree to this privacy policy you consent to our use of cookies.

Information about your use of this website (including your IP address) is transmitted to third party service providers such as Google Analytics. We use this information to produce reports about the use of the website but do not associate any data with any personally identifiable information when using these analytical tools.

You can refuse to accept cookies, block or delete them but doing so may affect the websites usability and the range of features available.

Embedded content from other websites

Elements of this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

We may share your data with our insurers, professional advisors, suppliers and contractors but only to the extent necessary to manage risks, obtain advice, deal with legal issues, provide our services, develop solutions or provide advice in the normal course of our business. We do not share your data with companies for marketing purposes.

How long we retain your data

Personal data will not be retained for longer than necessary for the purpose it was given to us unless it is required for legal compliance.

For users that register on our website (if any), we store the personal information they provide in their user profile. Website administrators can also see and edit that information.

If you engage our services your personal data will be maintained for the duration of our business relationship.

If a delegate attends one of conferences, we normally only retain the name, work email, firm name and address of the delegates. Information such as dietary requirements and special access requirements are stored until just after the relevant event has taken place. Occasionally we will provide a conference venue with delegate information for registration purposes.

What rights you have over your data

You can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal or security purposes.

Your principle rights under data protection law can be found on the ICO website.

Additional information

Our privacy policy is kept under review and any changes will published on this web page. This policy was last updated on 24th May 2018.

If you have any questions about our privacy policy or the personal information we hold about you then please email us at info@prtconferences.com.